Meetings, Conferences & Event Support Made Easier
Garrison & Co. Travel provides experienced meeting and event planning support so your team can focus on the event, not get buried in the logistics.
Venue sourcing, hotel negotiations, conference planning, and event support for companies and associations with lean teams.
Planning a meeting or conference can quickly become a second job.
Finding venues. Comparing proposals. Negotiating contracts. Managing registration.
Coordinating vendors. Communicating with attendees.
From venue sourcing to broader event consulting, we can step in wherever you need additional expertise or capacity.
Experience You Can Count On
50+
Hotel Contracts
Negotiated
12 to 2,000
Event
attendees
$10K to $1M
Venue & Event Spend
Managed
Start With the Right Venue
Finding a hotel is easy. Finding the right venue, at the right terms, for your specific event takes experience.
Our meeting and conference venue sourcing services can include:
- Hotel and venue research
- RFP development and distribution
- Proposal comparison
- Room block and meeting space evaluation
- Hotel contract negotiation support
- Concessions and value-add negotiations
- Site selection and site visit coordination
- Multi-year venue sourcing
Instead of spending hours contacting hotels and sorting through proposals, your team receives a curated set of options based on your event requirements.
Less searching. Better comparisons.
Stronger negotiations.
Built for Organizations With Lean Teams
You don't need a large events department to produce a great event.
Maybe your annual conference is managed by your association staff. Your leadership retreat lands with an executive assistant. Your sales meeting becomes a marketing project.
We work alongside your existing team and provide additional experience and capacity where you need it.
Our meeting, incentive, conference, and exhibition services can support:
Corporate Meetings & Retreats
- Leadership meetings, sales meetings, training programs, retreats, customer events, and company gatherings.
Association Conferences
- Annual conferences, seminars, institutes, board meetings, networking events, and member programs.
Incentive & Group Travel
- Recognition programs, leadership experiences, group travel, and curated incentive trips.
Exhibitions & Special Events
- Trade shows, sponsor events, receptions, tabletop exhibits, and other group experiences.
More Than Venue Sourcing
Already have a venue? We can help with the rest.
Garrison & Co. can also provide event consulting and project support for:
We work with you to come up with the very best solutions for your challenges!
01
Registration & Event Technology
Registration platforms, attendee workflows, data management, system evaluation, and technology selection.
02
Event Marketing & Communications
Event promotion, attendee communications, messaging, email campaigns, and marketing strategy.
03
Graphic & Creative Support
Event branding, signage, presentation graphics, digital assets, and sponsor recognition.
04
Event Apps
Platform evaluation, implementation planning, content development, and attendee experience.
05
Sponsorship & Exhibitor Programs
Sponsor packages, recognition strategies, exhibitor experiences, and fulfillment planning.
06
Fundraising & Donor Technology
Platform evaluation and support for fundraising, auctions, donor engagement, and event-based giving.
Use Us for a Little or a Lot
You don't have to outsource your entire event.
Keep the pieces your team does well and bring us in for the pieces that consume too much time or require additional expertise.
- Need someone to source and negotiate with hotels?
We can handle it. - Need help evaluating registration systems or event technology?
We can help. - Need an experienced partner supporting several parts of the event?
We can do that, too.
Our support is designed around your team and your event.
Frequently Asked Questions
Do you charge for venue sourcing?
In many cases, hotel and venue sourcing services may be available without an additional planning fee because Garrison & Co. receives compensation from the selected hotel or travel partner.
Any additional consulting or event support services are clearly scoped in advance.
Can you help if our team is managing the event ourselves?
Absolutely. Many organizations need additional expertise or capacity, not complete event management.
We can support one part of your event or several, while your team maintains control of the overall program.
What types of organizations do you work with?
Our services are particularly well suited for companies, associations, nonprofits, and other organizations that produce meetings and events without a large dedicated events staff.
What size events can you support?
Our experience ranges from small executive and leadership gatherings to large conferences and events with thousands of attendees.
Let's Make Your Next Event Easier
Whether you're planning an annual conference, corporate meeting, leadership retreat, incentive trip,
training program, or special event, Garrison & Co. can help make the process simpler.
Tell us what you're planning and where your team could use some support.
